COVID-19

Spring Oak Assisted Living of Forked River
“COVID-19 Outbreak Response Plan”
Rev. 10/7/2020
In accordance with the Executive Directive No. 20-026, the following is an outline of the facility’s “Outbreak Response Plan” for initiating a Phased Reopening:
 Email, call, and/or mail staff, residents and/or representatives from collected contact information on all changes in standardized community practices, policies and procedures, and operations during infectious disease outbreaks.
 Email, call, and/or mail all residents and/or representatives from collected contact information at least once a week regarding resident updates and changes in visitation.
 Adjust standard policy and procedures to reflect virtual communication for all resident’s loved ones/representatives in lieu onsite visitation in the event of infectious disease outbreak.

 If necessary, we will solidify an agreement with and staffing agency company to assist with replacement staff during an infectious disease outbreak.
 Post this “outbreak plan” to out facility’s website for public view.
 Post company’s contact telephone number on website and social media sites belonging to the facility.
 Include optional virtual visitation choices to all resident families/loved ones or representatives with all monthly invoice distribution.
 Continually request any changes to resident, resident family/loved ones and representatives contact information, while keeping an ongoing, updated list on hand for quick access.
 We have assigned dedicated staff members to manage all incoming and outgoing calls, and virtual visitation regarding general operation status, changes in visitation, etc.
 Provide resident’s family/loved ones and/or representatives with weekly virtual “office hours” through gathered contact information/monthly invoice distribution, enabling them to get all questions or updates regarding the community.
 Update facility website and/or social media sites weekly with any pertinent data in accordance with the Executive Directive No. 20-026 .
 Facility acknowledges that advancing from one phase to another, staffing must be sufficient with no shortages or currently operating under a contingency or crisis staffing plan as defined by the CDC.
 Acknowledge ongoing, weekly testing of Covid-19 for all staff
 Retesting for any staff or resident that becomes newly symptomatic consistent with Covid-19.
 All newly admitted residents will be quarantine into the appropriate “Transmission- Based” precaution to prevent transmission to others in the facility.
 Facility will continue to report testing data through NJHA.
 Provide ongoing training to staff and residents about Covid-19, current precautions being taken, and protective actions. Facility will encourage social distancing with physical separation.
 Facility acknowledges the requirement to have one individual with training in infection prevention and control employed or contracted on a full-time basis or part-time basis to provide on-site management of IPC program.
 Facility has 2 months’ supply PPE in stock.
 Facility has an adequate supply cleaning and disinfection supplies.
 Facility will continue to screen and log all persons entering the building to include temperature checks, completion of attestation questionnaire, visits to States that appear on the designated list that are under quarantine.
 Facility staff will observe anyone entering the facility for any signs or symptoms of Covid-19.
 Facility will prohibit any individual that they have assessed as not meeting the “safe” criteria of “Covid-19 free”.
 Facility shall only allow essential staff inside the facility unless and a resident’s end of life situation is prevalent.
 When the facility enters phase 1, the residents will start communal dining and group activities. Social distancing & strict cleaning procedures will be practiced in accordance with CDC guidelines.
 Spring Oak has a plan to ensure, to the best of its ability, adequate staffing to meet the needs of its residents.
 Spring Oak has contractual agreements with staffing agency vendors who will provide staff in the event of significant staffing shortage due to COVID-19.
 Spring Oak has a plan for triaging of staff, in the event that positive COVID-19 cases among staff should cause a staffing emergency.
 Spring Oak will utilize temporary waivers of certification, re-activation of licensed staff, and other NJ Dept of Health- endorsed programs, as needed, to provide for the adequate care of the residents of the community.
 Spring Oak will communicate with NJ Dept of Health, Office of Emergency Management, and Camden County Health Department, whenever there should develop a staffing emergency.
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In the event that any Resident or Power-of-Attorney should have a pressing concern related to COVID-19, please contact the Facility Executive Director at (609) 242-2661
or email cdifiore@springoak.net